Account Administrator User Guide

Table Of Contents

Changing Company Name and Logo
Currency List
System Summary
SMS Accounting
   SMS User Accounts
   SMS Billing

Changing Company Name and Logo

Company Name appears at the top panel above the main menu bar in your browser. If you have access to Administrator menu you can change your company name and place logo image. To do so:

  1. Click Administrator/Company Information item in the main menu bar.
  2. In the Company Information form modify Company Name, Address and Contact details as you wish.
  3. In Select Logo Image field click Browse... button to enter image file (JPG, GIF and PNG images allowed).
  4. Click OK button.
  5. Logo image should appear at the top panel next to your company name like in a sample below:

 



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Currency List

Currency units are shared by all applications in your system.

To add new currency click Add button.

To modify currency name or delete currency click a line in currency list.

NOTE: Once currency unit is used by any application in your system you won’t be able to delete it.



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System Summary

System Summary page shows some statistics related to your database and general account information.

On-disk space allocation section displays following parameters:

Database – actual size occupied by database entries content

File attachments – actual size of all attached files in all applications installed in the system

Total = Database + File attachments.

Total data size can not exceed total space limit set by system administrator. If your database actual size is greater than limit you won’t be able to attach more files though you’ll be able to add new entries in database.

NOTE: Limit size parameters are set in system configuration files and can be modified only by system administrator.

Date output format defines an appearance of date type fields in HTML (browser) client. The Windows application client uses Windows date format settings.

Session Expiration Interval allows you to set a time interval (in minutes) that makes a web-browser session expired if user does not work with application.

 



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SMS Accounting

To be able to send SMS messages from your WebAsyst applications you must have SMS function enabled.

If your database is hosted on the WebAsyst server, then SMS function is enabled by default. In order to take advantage of this feature, customers must maintain a credit balance in an SMS account. As pre-paid balances are depleted, additional credit for SMS may be purchased online in WebAsyst Customer Center. Please contact to WebAsyst Support Team for further details.

If you have purchased WebAsyst Open Source and installed it on your own server, you must have an account with SMS gateway provider (e.g. Clickatell) to enable SMS function. Please refer to WebAsyst Administrator User Guide for details.

Once you have SMS function enabled:

  1. Use SMS User Accounts screen to specify available amount of SMS (quote) for every user and see a history of SMS messages sent by users.
  2. Use SMS Billing screen to see your available SMS balance, charges and full history of all SMS messages with details, e.g. cost, status etc.

 



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SMS User Accounts

In the SMS User Accounts form a list of all database users is shown sorted by User ID. Here you can define available amount of SMS messages that every user can send from his/her WebAsyst account.

To set amount of available SMS

  • for one user: click a value in Available column
  • for multiple users: select users in the list and click Update Available for selected users button

NOTE: Specify any integer value as an available limit for user. To allow unlimited amount of SMS, leave blank in the field. To disable SMS sending for user, just set zero value.

You can also see a history of all SMS messages sent by user, as well as content of every SMS message. Click a value in the Sent column for certain user, and select a period your want to get history for. In the history log click a line to see full text of selected message.

NOTE: SMS History is not available if user did not send SMS (zero value in Sent column).

 



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SMS Billing

In the SMS Billing screen you can see following information:

Available Balance

If your database is hosted on the WebAsyst server, then you must maintain a credit balance in your SMS account. As pre-paid balances are depleted, additional credit for SMS may be purchased online in WebAsyst Customer Center. Please contact to WebAsyst Support Team for further details.

If you have purchased WebAsyst Open Source and installed it on your own server, your available SMS balance is fully controlled by your SMS gateway provider (e.g. Clickatell or SMS Driver).

Charges

Total Charge = Actual Charge + Reserve Charge

Every time you send SMS, WebAsyst is trying to get a receipt from gateway provider. Actual Charge is updated every time when receipt is successfully obtained. However, receipt sometimes is not available immediately. In such a case a Reserve amount approximating the actual charge is calculated when each SMS is sent to reduce available balance in SMS accounts.

Update Actual Charge Button allows you to connect to gateway provider and update actual charge for every SMS that has not receipt yet, thus updating SMS status and the Total Actual Balance value.

Total amount of SMS sent by all users from this database is also available.

To see a history of all SMS messages sent from this database, select a period in Show History section and click Get History button. In the history log click a line to see full text of selected message.

 



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