Adding Bullets and Numbering

You can add bullets and numbers to paragraphs. All the controls you need to format bullets and numbers are contained in the Bullets and Numbers palette.

You can select the bullet character from a list of popular characters, or you can enter your own character.

There are two kinds of numbers.

Paragraph numbers increment between adjacent paragraphs. They are not hierarchical; that is, you cannot assign a level to a paragraph number. Paragraph numbers might appear in a legal document, where all the paragraph numbers are sequentially numbered.

Outline numbers are hierarchical. Each paragraph has an outline level, which is a number between 1 and 9 with 1 representing the top level. Outline numbers increment only between paragraphs of the same level. Outline numbers are useful in headlines and sub-headlines.

An outline number is automatically set to the value of the preceding outline number of the same level, plus 1. A paragraph number is automatically set to the paragraph number of the preceding paragraph, plus 1. If the preceding paragraph does not have a paragraph number, numbering restarts with 1.

If you insert or remove numbered paragraphs, the remaining numbered paragraphs will automatically correct their numbers.

You can set the restart the numbering sequence at any number for any any outline or paragraph number.

You can choose from seven different formats for numbers.

You can specify characters to appear before and after numbers. For example, you probably want numbers to be followed by a period, or you might want numbers to be flanked by hyphens.

You can specify how far to indent the bullet or number, and how far to indent the text that follows it. You can align a number to the left, right, or centered on the indent.

For outline numbers, you can display the numbers for the preceding levels; for example, a level 3 number could appear as 1. or as 3.2.1.